Fast, Frictionless Check-In With Smart Access Management
When delegates arrive at your event, they expect a smooth and professional check-in experience. Our check-in and access control systems make that possible combining live databases, QR/Barcode scanning, and flexible permissions to control who goes where, and when.
Whether you’re running a closed-door executive forum, a multi-track conference, or an exhibition with ticketed entry points, we give you full command of delegate flow while maintaining a seamless guest experience.
Why Our Check-In & Access Control Solutions Stand Out
From instant check-in to session-level access scanning, our systems are designed to keep people moving and your event secure. Everything is fully integrated with your registration platform, badge setup, and reporting tools giving you total visibility and control.
Fast & Flexible Check-In
Deliver a fully branded, user-friendly app that mirrors your event identity across every screen.
Custom app design with your branding
Personalised agendas and delegate login
Configurable home screen layouts
Available on iOS and Android
App store or private deployment options
Built for Engagement
Control who has access to which areas, sessions, or zones automatically.
Badge-based access rules for VIPs, exhibitors, or speakers
Session ticketing or approval-based entry
Multi-zone scanning (e.g. entrance, breakout, lounge)
Time-based or role-based access restrictions
Integration with gates, turnstiles, or manual checkpoints
Integrated & Informative
Track who’s checked in, who’s missing, and where your delegates are.
Real-time dashboards showing check-in rates and active zones
Attendance tracking by session or delegate type
No-show reports and alerts for absent VIPs
Historical logs of entry/exit for compliance or CPD
Data export and syncing with CRM or marketing tools
Some of our FAQs:
Delegates present their badge (QR or barcode) at a staffed desk, kiosk, or scanning station. The system instantly validates their details, marks them as checked in, and grants access based on predefined rules.
Our staff oversee the process, or your team can manage it with full training and remote support from us. Every scan is logged, and real-time data is visible on your event dashboard.
Our staff oversee the process, or your team can manage it with full training and remote support from us. Every scan is logged, and real-time data is visible on your event dashboard.
Yes, our system supports fully configurable access control. You can restrict entry based on badge type, registration selection, approval status, or timed slots. For example, only speakers can access green rooms, or only premium ticket holders can attend a VIP session.
Access rules are tied to each delegate’s profile and enforced at the scanning point.
Access rules are tied to each delegate’s profile and enforced at the scanning point.
We provide everything: scanners, tablets, networked devices, and optional gates or turnstiles for automated control. Our team configures and tests all devices in advance, and we’re on-site to manage installation, performance, and backup.
We also provide printed check-in lists and manual backup processes to ensure continuity in case of technical issues.
Yes, check-in and access control are fully integrated with our registration platform, badge printing system, kiosks, and reporting dashboards. This means once someone checks in, their data flows into attendance logs, lead tracking, and even post-event feedback journeys.
It’s a joined-up system with no duplicate work or mismatched data.
It’s a joined-up system with no duplicate work or mismatched data.
Absolutely. You’ll have access to a real-time dashboard showing total check-ins, active zones, session attendance, and no-shows. This is ideal for internal reporting, CPD tracking, or live event adjustments like opening overflow areas.
After the event, the data is available for download, review, and CRM integration.
After the event, the data is available for download, review, and CRM integration.
Chat to one of our team & get a quote!
Whether you need help with one part of the process or want us to manage the entire delegate experience, we’re here to support you.
Here's How You Can Reach Us:
Complete Our Contact Form: Share your event details and start planning together. Our team will review your information and get back to you swiftly to discuss how we can make your event successful.
Book a Discovery Call: Understanding your requirements on a Teams call is often easier than several emails. You can book a call at a time to suit you by clicking here.
Send Us an Email: If you prefer writing down your ideas, send us an email. We’re excited to read about your event and will respond with how we can help, plus some initial ideas to get the ball rolling. Click Here.
Give Us a Call: Ready for a chat? Dial 0116 3800297 and speak directly to one of the team.
people. pride. passion.
We have a partnership mindset, our team are an extension of your team
Our Full Suite of Delegate Management Services
At Premier Connects, we offer a comprehensive range of smart, scalable solutions designed to elevate your event experience from start to finish.
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